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Weather Event

General Hurricane Preparation Guidance can be found on USF鈥檚 Emergency Management webpage here.

Tropical Storm Helene

Leave-Related Emergency Closure and Essential Personnel
Frequently Asked Questions (FAQs)

Who decides if the university will close?

The USF president can close the university due to an emergency such as a hurricane. There may be times when the president authorizes that some, but not all, USF campuses close, so please pay careful attention to which locations may remain open.

Where should I go to find out if the university will close?

All updates regarding changes to normal business operations will be shared via www.usf.edu, USF鈥檚 official social media channels, MyUSF and email.

Who should be on a USF campus during the emergency closure?

Only employees who have been identified as essential personnel should report to work when the campus and its business operations are officially closed. For safety and accountability, the university must know who is on campus and their locations during an emergency closing. It is critical that all non-essential personnel (even those deemed critical) stay away from the campus when it is officially closed. However, if non-essential personnel work during an emergency closing, they will be paid regular time for the hours worked.

During an emergency situation, such as a hurricane, supervisors are asked to be patient and understanding with their employees and provide flexible work options if necessary and available.

Per , essential personnel may include the following: An employee who is essential to the operation of the university, whose absence would adversely affect the health and safety of the campus community or the viability of campus facilities and/or critical infrastructure, as determined by the employee鈥檚 department.

How do I know if I鈥檓 considered Essential Personnel?

The vice president, deans, and directors or their designees of the college, division or department will identify essential personnel. Your supervisor will notify you if you are part of this group and must come to work during the emergency closure.

Will I be required to work if I鈥檓 not considered Essential Personnel?

The vice president, dean, and director or their designees of the college, division or department may identify additional critical roles necessary to continue university operations. Your supervisor will notify you if you are part of this group and must work during the emergency closure.

If the university has closed for an emergency, will I get paid?

The following guidelines will determine if you are paid for an emergency closure: 

• Exempt employees are not eligible to earn special compensatory leave during the closure.
• Special compensatory leave is provided to staff employees required to perform essential duties for hours worked outside of their regular work schedule to prepare for or respond to a declared university emergency, as determined by the SVP, Chief Administration Officer and Chief Human Resources Officer or designee.
• Employees who are eligible for Administrative Leave and who are not required to work during an emergency closure are granted administrative leave in an amount equal to the number of hours scheduled to work during the closure or in an amount necessary to bring them up to their regular hours for the work week.
• Salaried Temporary employees will receive their regular pay. Employees who are on a previously approved leave of absence that began before (and includes) the administrative closure day, shall not have the leave of absence changed for such administrative closure time. Administrative leave for closures shall not apply during a leave of absence (ie: Sick leave, Annual Leave, Medical Leave of Absence, FMLA, Parental Leave, Leave without Pay, etc). Any university-wide exceptions to this must be approved by the SVP, Chief Administrative Officer and Chief Human Resources Officer based upon business needs.
• Hourly Temporary employees will not receive administrative leave during an emergency closure, but if the workload permits it, a supervisor may adjust an employee鈥檚 schedule during the affected pay period to allow the employee to work additional hours in the work week.

What happens if 最新天美传媒 is open, but I can鈥檛 come to work because I live in an impacted area or must stay home with a child whose childcare facility was closed?

The university understands that various circumstances may arise during a storm, which may impact your ability to come to work during a storm situation. Although the university monitors school closings, we cannot guarantee that USF will close its business operations, even if other facilities close. For extenuating circumstances such as these, you may request to use your annual leave to cover your absence.

When should I return to work, and what time should I arrive? 

Please check www.usf.edu, USF鈥檚 official social media channels, MyUSF or email for updates on how long the campus will be closed. On the day the campus reopens, you should report to work at the time you would usually start your shift. If the university opens later than the start of your scheduled start time, you should report to work as soon as the campus reopens.

 
If I am an exempt employee and work during the closure, am I eligible to earn special compensatory leave?

No. Administration and Faculty employees are expected to work the hours necessary to accomplish their assigned responsibilities.

 
I work a four-day work week, 10 hours each day. Do I receive 8 or 10 hours of administrative leave for an emergency closure?

You may be eligible to receive up to 10 hours of administrative leave, which is equal to the number of hours in your regular workday, not to exceed your usual hours in a workweek.

I am designated to be on-call. Will I continue to receive on-call pay during the closure?

Yes, unless your supervisor advised you in writing before the emergency closure that you would not be on-call during the closure.

When on-call during an emergency closure, which rate do I receive?

If the closure occurs on a regular workday, your on-call rate is the one for that day. However, if the closure occurs on the weekend, your on-call rate would be the one specified for the weekend.